Section 1
How has the ratio of members per resource evolved?
The balance between members and resources in coworking spaces has shifted noticeably over recent years. Before the health crisis, smaller companies achieved relatively high occupancy, but their ratios dropped sharply under pandemic pressures and have stayed subdued. Mid-sized and larger spaces saw more dramatic declines from earlier highs, and even the biggest operators moved toward a leaner member-to-resource relationship. These trends point to a broad adjustment in demand versus capacity since 2020.
Across leading markets, the story repeats on a regional scale. Spain’s spaces grew more crowded pre-2019, eased back during lockdowns, and have since rebounded toward earlier levels. The UK and US both saw member-per-resource numbers climb before the crisis, dip steeply in 2020, and then inch upward again—though not fully to their former peaks. Together, these patterns underscore a common pandemic disruption and a gradual return toward equilibrium in global markets.
Key findings
Mean members per resource by location
Across coworking operators of different sizes, the average number of members per resource rose to around four in small spaces before the pandemic but fell to under three by late 2022 and remains below that level. Mid-sized operators saw their ratio drop from about seventeen in early 2016 to eight by the end of 2025. Larger spaces moved from roughly thirty members per resource down to around fourteen, and the biggest operators slid from near thirty-nine to about twenty-three. These patterns reflect a widespread shift in demand relative to available resource since 2020.
Looking at major markets, Spain’s ratio climbed from four members per resource to eleven by mid-2018, dipped back to eight during the pandemic and recovered to around ten by December 2025. In the UK, it ranged between seventeen and twenty before 2020, fell to about twelve in 2021 and rose again to fourteen. The US trend shows a rise from ten to thirteen before 2019, a dip to nine in 2020 and a modest rebound to nine by late 2025. These shifts underscore a similar pandemic impact and gradual recovery across countries.
Section 2
How has the number of bookings evolved?
The number of bookings has followed a familiar cycle of rising and falling over the seasons, with a pronounced drop at the outset of the pandemic and a strong rebound that has pushed volumes to new highs in recent years. This pattern is consistent across small, mid-sized and large coworking companies, and is reflected in the major markets—Spain, the UK and the US—each showing its own pace and scale of recovery.
Beyond overall booking volumes, the mix of resource types has also shifted. Meeting rooms have stayed the top choice, even after a sharp downturn during lockdowns and a partial recovery thereafter. Meanwhile, conference rooms have gradually lost share, and the category of other spaces saw a noticeable spike when layouts were adjusted in spring 2020 before settling into a steadier level.
Key findings
Operators of different sizes all show clear seasonal swings and a sharp pandemic drop followed by strong gains. Small coworking companies rose from about 32 bookings in early 2016 to midsummer lows near 25, fell from roughly 29 in March 2020 to around 13 in April 2020, then rebounded above 30 by autumn 2020 and climbed to a new high of 74 in mid-2023. Mid-sized operators reached about 114 bookings in October 2023, while the largest companies grew from about 150 in 2016 to over 360 before 2020, plunged to roughly 25 during lockdown, and surged past 420 in early 2022.
Country-level trends mirror these swings but differ in scale. Spain’s bookings rose from around 50 in 2016 to near 160 before the pandemic, dipped to about 14 in April 2020, and then peaked near 197 in spring 2024. The UK climbed from about 83 to over 200 by early 2017, fell to around 11 at the height of restrictions, and then reached 206 in late 2023. The US was steadier, moving from roughly 67 to 121 in 2017, dropping to 17 in April 2020, and later rising to about 164 in late 2024, with modest summer dips and clear autumn rebounds.
How types of resources have evolved from 2016 to 2025
Meeting rooms have been the main choice over this period, starting at about sixty percent of all bookings in early 2016 and even rising above sixty percent in 2017. They plunged to around forty-five percent during the early months of 2020 before staging a partial rebound to about fifty percent in early 2021 and then settling near forty percent by the end of 2025. Conference rooms tell a quieter story, slipping from around twenty percent of bookings in 2016 to just under ten percent by 2025. The “other” category jumps out during the spring of 2020—climbing close to forty percent as spaces were reconfigured—and then drifts into the mid-thirties for the remainder of the period.
Section 3
Has COVID-19 been a turning point in resource consumption patterns?
Before the pandemic, booking durations in coworking spaces were on a steady upward path for smaller companies and a gentler rise for larger ones. From about two hours per reservation in early 2016, small venues climbed to just over three hours by late 2022, while larger spaces settled into the mid-two hour range.
When COVID-19 arrived in spring 2020, average booking times jumped by roughly half an hour globally, with an initial spike in Spain. Those longer stays then leveled off into a higher plateau—around two and a half hours worldwide and about 145 minutes in Spain—a shift that is set to hold through 2025, especially among non-member users who saw the steepest increase.
Key findings
Operators of all sizes saw about a half-hour boost to booking durations in April 2020. Small spaces climbed from roughly 140 minutes in early 2016 to about 182 minutes by late 2022. Larger operators grew into the mid-160 minute range by the end of 2022 and are expected to hold around that level through 2025.
In Spain, bookings spiked during the initial COVID wave and settled around 145 minutes in subsequent forecasts. Among customer types, non-members saw averages rise from about 140 minutes to around 190 minutes, while members moved from roughly 130 minutes up to about 150 minutes.
Section 4
Booking patterns by country booking based on time of the day; day of the week; and month
Coworking companies around the world follow a consistent daily rhythm in bookings. Demand reaches its highest point in the morning around nine o’clock, then eases into a smaller afternoon wave before tapering off steadily into the evening.
Weekly and seasonal patterns add further depth to this behavior. Spain and the UK concentrate most bookings from Tuesday to Thursday with almost no activity on weekends, while the US maintains a steadier flow—including Saturdays. Demand dips in summer and then builds through autumn, peaking in October for Spain and the US and in November for the UK.
Key findings
Booking distribution by time of the day
In each market, most bookings occur in the morning, peaking at nine o’clock: Spain at about seventeen percent, the UK at about twenty percent, and the US at about thirteen percent. A smaller second wave appears in the afternoon, with Spain and the UK reaching roughly nine to ten percent around two or four, and the US peaking near eleven percent around one. After this, bookings taper off steadily into the evening, falling to very low levels past eight o’clock.
On a weekly basis, Spain and the UK see the bulk of their activity from Tuesday to Thursday with virtually no weekend bookings, while the US shows a steadier flow and around four percent on Saturdays. Seasonally, all regions dip in the summer to a low in August before climbing into autumn, with Spain and the US hitting their highest share in October and the UK reaching its peak in November.
Section 5
Evolution of the average price of booking.
The section explores how the average cost of booking workspace has shifted over time, looking at different sizes of coworking spaces and major markets around the world. Before 2020, smaller venues saw rates ease before bouncing back, while mid-size spaces gradually climbed to their highest levels during the pandemic and larger sites held steady in the low to mid-range. Regional patterns also diverged: Spain and the UK experienced sharp rises in booking prices at the onset of the health crisis, while the United States followed a more gradual upward path.
Alongside these headline prices, we examine how often bookings ended up costing nothing, revealing a clear impact of changing demand and capacity. Smaller spaces showed the greatest swings, particularly during the height of restrictions, and mid-size to large venues also saw spikes in free bookings before settling back toward earlier levels. Taken together, these trends paint a picture of a market that tightened and then partially eased, setting the stage for the more detailed breakdowns that follow.
Key findings
Mean final hourly price
Small coworking spaces (up to 40 seats) saw rates dip below USD25 in 2016 before recovering later in the period. Medium operators (41–100 seats) peaked near USD35 during the pandemic. Larger firms (101–250 seats) held mostly in the low USD30s after a mid-cycle decline. The biggest companies (over 250 seats) experienced spikes toward USD50 in 2020 and remained elevated thereafter.
Spain’s rate surged from under USD20 to above USD40 at the start of the pandemic, then eased back. The UK jumped into the low USD40s and held near USD37 by late 2025. In the US, rates climbed into the high USD30s by mid-2024.
Percentage of zero final hourly price by space size
The chart on zero final hourly prices by coworking company size shows that the smallest operators began at around fifteen percent in early 2016, dipped below seven percent by mid-2017, spiked close to twenty-four percent at the end of 2021, and then settled near eight percent by late 2025. Medium-large spaces with one-hundred to two-hundred-fifty seats rose from about thirteen percent to over thirty percent during late 2017 and again in the pandemic, before easing back into the high teens. The largest companies moved from roughly five percent in 2016 to the mid-twenties by 2018, peaked at thirty-five percent in late 2021, and ended the period around twenty-six percent.
The chart on zero base hourly prices reveals steady patterns across sizes. Operators of one-hundred to two-hundred-fifty seats climbed from just under sixty percent in early 2016 to a peak near seventy-seven percent in spring 2020, then drifted back into the mid-sixties. The largest spaces hit almost seventy-nine percent in spring 2016, dropped below forty-eight percent by mid-2017, recovered to over seventy-two percent during the pandemic, and later stabilized around sixty percent. Overall, the combined share hovered near seventy percent before the crisis, dipped to the low sixties by mid-2021, and closed near sixty-five percent by end of 2025.
