/01 Resources and Resource Demand • Analysis Per Market

A Deeper Dive Into Specific Markets

A comprehensive analysis of reservation patterns in coworking and flex workspaces in the US, UK and Spain.


This report will help you understand

Booking time effect

How does the time of a booking affect the length of meetings or the size of the booked resource?

Booking price

What is the mean price of a booking depending on the type of user that is using the resource?

Capacity effect

How does the capacity of a resource affect the number of bookings it receives?

Section 1

How does the time of a booking affect the length of meetings or the size of the booked resource?

There is only a slight variation when it comes to analysing how the time of a booking affects various factors, such as the booking length and size of the resource booked.

In all studied areas, we see that meetings booked early in the morning have the longest duration. This average duration goes down during the middle portion of the day, with bookings once again extending from 6pm onwards.

Key findings

The average duration of a booking (US)

At 6am the average duration of a booking is 160 mins, while for the rest of the day the average sits around 90-120 mins.

The average duration of a booking (UK)

From 7 AM to 9 AM in the morning, the average duration of bookings is 130 minutes, its daily maximum.

The average duration of a booking (Spain)

Bookings that start between 8am and 10am are those with the highest mean duration of the day with lengths of between 120-140 mins.


Mean duration in minutes by location

As we discussed above, all three of the studied markets generally follow the same trend, of longer meetings in the morning, which then drop before rising once again in length in the late afternoon. Spain however, is more of an outlier,with the mean duration of bookings being lower than that of other markets such as the US and UK.

Mean resource capacity by booking hour and location

Once again, all three of the studied markets are largely aligned when it comes to how a booking’s time affects the size of the booked resource. Interestingly, the slight increase in the average size of booked resources around 6pm is an indicator of social activity in workspaces.

US - Spaces with fewer than 40 members see more activity after 6pm, a time when work activity is not usually carried out.

UK - The average capacity of booked resources between 10am and 4pm remains stable at around 6 users.

Spain - Bookings starting between 8 AM and 10 AM have the highest mean duration, ranging from 120-140 minutes.

Booking distribution by time of the day

When the distribution of bookings across the day is analysed across the US, UK and Spain some interesting cultural trends begin to appear. As might be imagined, the US and the UK are largely aligned in this area, with the number of bookings peaking at around 9am, and then declining steadily throughout the day, except for a slight dip in the lunch period.

This trend is not followed in the Spanish market however, which can largely be attributed to the cultural differences that are obvious. As the graph below shows bookings in Spain peak at around 10am, with a significant drop at 2pm. This difference shows how working culture differs significantly due to cultural trends in a given market.

Section 2

How does the capacity of a resource affect the number of bookings it receives?

One of the great concerns that operators have when deciding how to handle the layout of a new location is the number and capacity of resources that should be made available to members.

The following graphs give an illuminating insight into how the resources of different capacities are more or less popular with the users of flexible workspaces among the three studied markets. The following section should, therefore, paint a very clear picture of how to optimise resources in terms of their capacity.

Key findings

Small capacity resources

Resources with the least capacity -those with five or fewer users- account for, in any type of space, between 40% and 50% of the bookings.


Booking distribution by capacity

Section 3

What is the mean price of a booking depending on the type of user that is using the resource?

The extent to which the price of a booking changes depending on the type of user that is accessing provides an intriguing area of study.

In real terms we are essentially trying to establish the relationship that exists between contacts and members, and how the price of any given resource changes depending on which is trying to access it.

Across each of the studied markets, the base price of resource booking made by a contact has a significantly higher price than that of a member. Such findings can be of particular interest in terms of where to focus marketing efforts.

Key findings


The final price of a resource among the bookings made by a member and a contact varies between $55 to $75 per hour.


Spaces with more than 100 members are the ones that get the highest return from bookings made by contacts: the mean final price is approximately £107, around double that of bookings made by their members.


Contact bookings provide 64% more revenue than member bookings.


Mean Final hourly price

The below graph displays how the mean final hourly price has changed over the years in the three markets studied. Interestingly, but not altogether surprisingly, we see a significant jump in price in March 2020 with the onset of the global pandemic.

Mean price by customer type

As we mentioned at the beginning of this section, there is a significant gap between the average price of a resource between members and contacts. Interestingly, this gap is replicated across each of the studied markets, although there is some variation when the size of flexible workspace in question is taken into account.

Mean hourly price by plan category

The graphs depicted below display how the mean hourly price of a resource changed according to the type of resource being booked.


Smaller is better!

Being able to observe a market like the flexible workspace industry through data is an incredible experience. In this report we have been able to provide answers to questions ranging from how the duration of bookings evolves throughout the day, to knowing that resources with a maximum capacity of less than five users account for 45% of all bookings. We have been surprised by the patterns of resource usage and have confirmed through these data that creating resources with capacities of between 10 and 19 users is not advisable, since they represent a very low percentage of total bookings. Finally, we have paid special attention to the relationship between the hourly price of bookings and the type of user (contacts and members). We’ve also found that a booking made by a contact is on average 36% more profitable than a booking made by a member.

Global Analysis

The past is fixed, the present is moving, the future is Flex!

A look at the history and trends of coworking and flexible workspaces.